Village Hall risk assessment
RiskStaff, contractors and volunteers
Risk
Cleaning surfaces infected by people carrying the virus.
Disposing of rubbish containing tissues and cleaning cloths.
Deep cleaning premises if someone falls ill with CV-19 on the premises.
Occasional Maintenance workers.
Action
Stay at home guidance if unwell posted at entrance and in Main Hall. Staff/volunteers provided with protective overalls and plastic or rubber gloves. Contractors provide their own.
Staff/volunteers advised to wash outer clothes after cleaning duties.
Staff given PHE guidance and PPE for use in the event deep cleaning is required.
Notes
Staff/volunteers given guidance as to cleaning. Cloths to be used on light switches and electrical appliances rather than spray disinfectants, rubberised and glued surfaces can become damaged by use of spray disinfectant too frequently.
Risk
Staff/volunteers who are either extremely vulnerable or over 70.
Staff or volunteers carrying out cleaning, caretaking or some internal maintenance tasks could be exposed if a person carrying the virus has entered the premises or falls ill.
Mental stress from handling the new situation
Action
Staff in the vulnerable category advised not to attend work for the time being.
Situation discussed with staff/volunteers over 70 to identify whether provision of protective clothing and cleaning surfaces before they work is sufficient to mitigate their risks, or whether they should cease such work for the time being.
Notes
Staff and volunteers will need to be warned immediately if someone is tested positive for COVID-19 who has been on the premises.
Details of a person’s medical condition must be kept confidential, unless the employee/volunteer agrees it can be shared.
It is important people know they can raise concerns.
Car Park/paths/patio/exterior areas
Risk
Social distancing is not observed as people congregate before entering premises.
Parking area is too congested to allow social distancing.
People drop tissues.
Action
2metre waiting area marked out outside both entrances with tape to encourage care when queueing to enter.
Cleaner asked to check area outside doors for rubbish which might be contaminated, e.g. tissues. Wear plastic gloves and remove.
Notes
Transitory lapses in social distancing in outside areas are less risky, the main risk is likely to be where people congregate or for vulnerable people.
Ordinary litter collection arrangements can remain in place. Provide plastic gloves.
Entrance hall
Risk
Possible “pinch points” and busy areas where risk is social distancing is not observed in a confined area.
Door handles, light switches in frequent use.
Action
“Pinch points” and busy areas identified. 2 metre spacing in entrance area marked out. One-way system created and signage provided.
Door handles and light switches to be cleaned regularly.
Hand sanitiser provided.
Notes
Hand sanitiser needs to be checked daily.
Provide more bins, in entrance hall. Empty regularly.
Main Hall
Risk
Door handles, light switches,
window catches, tables, chair backs.
Projection equipment.
Screen.
Window blinds
Commemorative displays.
Social distancing to be observed
Action
Door handles, light switches, window catches, tables, chairs and other equipment used to be cleaned by hirers before use or by hall cleaning staff.
Social distancing guidance to be observed by hirers in arranging their activities.
Hirers to be encouraged to wash hands regularly.
Notes
Consider removing any items which are more difficult to clean and likely to be touched by the public.
Provide hand sanitiser.
Kitchen
Risk
Social distancing more difficult
Door and window handles
Light switches
Working surfaces, sinks
Cupboard/drawer handles.
Fridge/freezer
Crockery/cutlery
Kettle/hot water boiler
Cooker/Microwave
Dishwasher
Action
Hirers will be asked to control numbers using kitchen so as to ensure social distancing, especially for those over 70.
Hirers to clean all areas likely to be used before use, wash, dry and stow crockery and cutlery after use.
Hirers to bring own tea towels.
Hand sanitiser, soap and paper towels will be provided. Hirers will be
encouraged to bring their own food and drink for the time being.
Notes
Cleaning materials will be made available in clearly identified box on one of the kitchen surfaces, regularly checked and re-stocked as necessary.
Store cupboards (cleaner etc)
Risk
Social distancing not possible
Door handles, light switch
Action
Public access unlikely to be
required. Cleaner to decide
frequency of cleaning.
Storage Rooms (furniture/equipment)
Risk
Social distancing more difficult
Door handles in use.
Equipment needing to be moved not normally in use
Action
Hirer to clean equipment required before use. Hirer to control accessing and stowing equipment to encourage social distancing.
.
Toilets
Risk
Social distancing difficult.
Surfaces in frequent use -door handles, light switches, basins, toilet handles, seats etc.
Baby changing and vanity surfaces, mirrors.
Action
Hirer to control numbers accessing toilets at one time, with attention to more vulnerable users.
Hirer to clean all surfaces etc before public arrive unless staff have precleaned out of hours.
Engaged/vacant signage to be installed if needed and posters to encourage 20 second hand washing.
Notes
Soap, paper towels, tissues and toilet paper will be regularly replenished, and hirers advised knows where to access for re-stocking if needed.
Events
Risks
Handling cash and tickets
Too many people arrive
Action
Organisers to arrange online systems and cashless payments as far as possible. For performances seats to be limited, booked in advance, 1 seat between individuals or households.
Notes
See National rural touring forum buidance, section2.6
Risk
Cleaning surfaces infected by people carrying the virus.
Disposing of rubbish containing tissues and cleaning cloths.
Deep cleaning premises if someone falls ill with CV-19 on the premises.
Occasional Maintenance workers.
Action
Stay at home guidance if unwell posted at entrance and in Main Hall. Staff/volunteers provided with protective overalls and plastic or rubber gloves. Contractors provide their own.
Staff/volunteers advised to wash outer clothes after cleaning duties.
Staff given PHE guidance and PPE for use in the event deep cleaning is required.
Notes
Staff/volunteers given guidance as to cleaning. Cloths to be used on light switches and electrical appliances rather than spray disinfectants, rubberised and glued surfaces can become damaged by use of spray disinfectant too frequently.
Risk
Staff/volunteers who are either extremely vulnerable or over 70.
Staff or volunteers carrying out cleaning, caretaking or some internal maintenance tasks could be exposed if a person carrying the virus has entered the premises or falls ill.
Mental stress from handling the new situation
Action
Staff in the vulnerable category advised not to attend work for the time being.
Situation discussed with staff/volunteers over 70 to identify whether provision of protective clothing and cleaning surfaces before they work is sufficient to mitigate their risks, or whether they should cease such work for the time being.
Notes
Staff and volunteers will need to be warned immediately if someone is tested positive for COVID-19 who has been on the premises.
Details of a person’s medical condition must be kept confidential, unless the employee/volunteer agrees it can be shared.
It is important people know they can raise concerns.
Car Park/paths/patio/exterior areas
Risk
Social distancing is not observed as people congregate before entering premises.
Parking area is too congested to allow social distancing.
People drop tissues.
Action
2metre waiting area marked out outside both entrances with tape to encourage care when queueing to enter.
Cleaner asked to check area outside doors for rubbish which might be contaminated, e.g. tissues. Wear plastic gloves and remove.
Notes
Transitory lapses in social distancing in outside areas are less risky, the main risk is likely to be where people congregate or for vulnerable people.
Ordinary litter collection arrangements can remain in place. Provide plastic gloves.
Entrance hall
Risk
Possible “pinch points” and busy areas where risk is social distancing is not observed in a confined area.
Door handles, light switches in frequent use.
Action
“Pinch points” and busy areas identified. 2 metre spacing in entrance area marked out. One-way system created and signage provided.
Door handles and light switches to be cleaned regularly.
Hand sanitiser provided.
Notes
Hand sanitiser needs to be checked daily.
Provide more bins, in entrance hall. Empty regularly.
Main Hall
Risk
Door handles, light switches,
window catches, tables, chair backs.
Projection equipment.
Screen.
Window blinds
Commemorative displays.
Social distancing to be observed
Action
Door handles, light switches, window catches, tables, chairs and other equipment used to be cleaned by hirers before use or by hall cleaning staff.
Social distancing guidance to be observed by hirers in arranging their activities.
Hirers to be encouraged to wash hands regularly.
Notes
Consider removing any items which are more difficult to clean and likely to be touched by the public.
Provide hand sanitiser.
Kitchen
Risk
Social distancing more difficult
Door and window handles
Light switches
Working surfaces, sinks
Cupboard/drawer handles.
Fridge/freezer
Crockery/cutlery
Kettle/hot water boiler
Cooker/Microwave
Dishwasher
Action
Hirers will be asked to control numbers using kitchen so as to ensure social distancing, especially for those over 70.
Hirers to clean all areas likely to be used before use, wash, dry and stow crockery and cutlery after use.
Hirers to bring own tea towels.
Hand sanitiser, soap and paper towels will be provided. Hirers will be
encouraged to bring their own food and drink for the time being.
Notes
Cleaning materials will be made available in clearly identified box on one of the kitchen surfaces, regularly checked and re-stocked as necessary.
Store cupboards (cleaner etc)
Risk
Social distancing not possible
Door handles, light switch
Action
Public access unlikely to be
required. Cleaner to decide
frequency of cleaning.
Storage Rooms (furniture/equipment)
Risk
Social distancing more difficult
Door handles in use.
Equipment needing to be moved not normally in use
Action
Hirer to clean equipment required before use. Hirer to control accessing and stowing equipment to encourage social distancing.
.
Toilets
Risk
Social distancing difficult.
Surfaces in frequent use -door handles, light switches, basins, toilet handles, seats etc.
Baby changing and vanity surfaces, mirrors.
Action
Hirer to control numbers accessing toilets at one time, with attention to more vulnerable users.
Hirer to clean all surfaces etc before public arrive unless staff have precleaned out of hours.
Engaged/vacant signage to be installed if needed and posters to encourage 20 second hand washing.
Notes
Soap, paper towels, tissues and toilet paper will be regularly replenished, and hirers advised knows where to access for re-stocking if needed.
Events
Risks
Handling cash and tickets
Too many people arrive
Action
Organisers to arrange online systems and cashless payments as far as possible. For performances seats to be limited, booked in advance, 1 seat between individuals or households.
Notes
See National rural touring forum buidance, section2.6